posted on : 3 years ago

Industry : Print /Digital Media Job Function : Management

Job Experience Level : Mid Level

Minimum Years of Experience : 3-4

Minimum Academic Qualification : Bachelor

Job Summary

As the MD’s stakeholder’s engagements manager, the Executive Assistant ensures smooth, efficient and responsive administration and management of the MD’s office schedule including co-ordination of activities and communications of between MD’s office, staff, HODs, MCL customers &clients, NMG and other company guests

Full Job Description

·       General administration in the Managing Director’s office including safety of office properties.

·       Managing the MD’s executive time, including public engagements.

·       Planning and execution of internal and external communication from the MD’s office.

·       Ensure that briefs and other communication material for the MD’s meetings and engagements are shared on time.

·       Attend to all staff and visitors who come to MD’s office.

·       Ensure orderly filling safety of documents and property in MDs office.

·       Handle secretarial work for the Managing Director.

·       Handle outgoing and incoming calls with maximum customer care for resolution of complaints or requests/inquires related to the Managing Director’s office.

·       Read, sort and issue out all the incoming and outgoing mail.

·       Assist MD in writing management reports, letters and minutes.

·       Keep MD’s diary up dated and remind him of all his appointments and make follow ups.

·       Ensure pleasant working environment in MD’s office.

·       Organise meetings that fall directly under MD’s office.

·       Ensure proper management of the Boardroom and the scheduled meetings.

·       Remind and collect monthly HOD reports from Heads of Departments in preparation for HOD meetings and Board meeting.

·       Make hotel reservations and transport arrangements for NMG staff scheduled to come to Dar es Salaam as may be advised.

·       Co-ordinate between MCL and NMG on issues related to MD’s office.