MCL Careers
EXECUTIVE ASSISTANT Login to Apply
posted on : 4 months ago
Industry : Print /Digital Media Job Function : Management
Job Experience Level : Management Level
Minimum Years of Experience : 3 years
Minimum Academic Qualification : Bachelor
Job Summary
The Executive Assistant ensures smooth, efficient
and responsive administration and management of the MD’s office including
scheduling, travel, engagement, activities and communication between the MD’s
office, board, staff, external stakeholders, customers & client and others.
You are our engagement manager the first port of call for everyone looking to
connect with MCL or its people. You empower senior leadership, with your
proactive problem solving exceptional communication skills and meticulous
attention for details. You are flexible, consistent, and are defined by your
trust and integrity. You are comfortable dealing with guests from all walks of
life – from board members to walk-ins – and your conduct with each is beyond
reproach. You are a vault: you maintain
the highest levels of confidentiality.
Full Job Description
·
Support
the MD primarily and provide additional support to executive team members, as
directed, to ensure that company goals and objectives are accomplished and that
operations run efficiently
·
Maintain
and refine internal processes that support high-ranking executives companywide,
and coordinate internal and external resources to expedite workflows
·
Plan
and orchestrate work to ensure that senior executives’ priorities are met,
organizational goals are achieved, and best practices are upheld
·
Manage
professional and personal scheduling for the MD, including agendas, mail,
email, phone calls, client management, transportation and other company
logistics.
·
Coordinate
complex scheduling and calendar management, as well as content and flow of
information to senior executives, travel logistics and activities, including
accommodations, transportation, and meals
·
Provide
administrative and office support, such as typing, dictation, spreadsheet
creation, faxing, and maintenance of filing system and contacts database
·
Organize
team communications and plan management office and company-wide events,
conferences, workshops and any other engagements either internally, virtually
or off-site.
·
Manage
engagements with internal and external stakeholders, and with employees and
HoDs to ensure delivery of various projects and tasks,
·
Manage
visits and visitors to the office of the MD, ensuring each guest has the same
exceptional experience engaging with MCL.
·
General
administration, including office property, mail, records keeping, managing
calls, supporting management reports, letters, and minutes, boardroom access
& availability and other admin tasks.
·
With
the Group executive support team, coordinate visits and participation in key
strategic initiatives by NMG’s Senior Management Team, the NMG Board of
Directors, and the MCL Board of Directors.
Board Meetings
·
Arrange
and prepare board packs for the board meetings.
·
Ensure
hotel accommodation and airport transfers for board directors.
·
Ensure
all the necessary items are made available for and during board meetings.
Corporate Social Responsibility
·
With
the Head of Marketing, Corporate Affairs & Sustainability: Create and
develop activities that build the image of MCL in the areas of Health,
Education and Environment and ensure sustainability.
·
Support
other external CSR activities.
Customer Care
·
Manage
the MCL front desk and ensure efficient customer service for internal and external
clients.
·
Ensure
punctuality, dress code that portrays the MCL employees image and the front
desk officers are smart and courteous to guests.
·
Monthly
reports on activities that happens at front office.
·
Ambiance
at the reception is good and maintained at all times.
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